%20(2).png)
Terms and Conditions
General Terms and Conditions
1. Maximum of 120 people are allowed in the main part of the hall. Up to 40 cast
members may be backstage during a performance. (fire regs)
2. Hirers are responsible for any damage or loss arising from the hiring. Damage must be
reported to the booking secretary or the treasurer promptly. The hall has small notice
boards attached to the wall. These may be used by hirers during their hire period.
Drawing pins and blu-tac must not be placed in or on the walls of the hall.
3. Hirers are responsible for leaving the hall and surroundings in a clean and tidy
condition.
A bin for Dry recyclable waste and a bin for other waste are placed in both kitchens.
Please do not mix these types of waste. An additional charge will be made for any
extra cleaning needed. After each hire please sweep the hall oor. Implements are
provided in the corridor from the little kitchen. As you leave please turn off all heaters
and lighting including kitchen and back stage.
4. Hirers using tables and chairs should return them to the storage area behind the stage.
Card tables used for catering purposes must be covered with wipe-down table cloths
stored in the little kitchen. A Large screen, laptop with projector are available on
request. WiFi is available in hall. The hall has a TV licence.
5. Hirers wishing to sell or provide alcohol must rst obtain a TEN(Temporary Event
Notice) from Herefordshire Council and must comply with all their regulations. These
include six named stewards to be present and no admission after 10.30pm.
6. The cost of heating the hall is the responsibility of the hirer. The space and water
heaters are on meters which accept £1 coins. The 3 meters are in the cupboard by the
main entrance. Please read the explanation on the meters as to what they feed.
7. Hirers are responsible for leaving the hall in a safe condition (with all appliances turned
off) and all windows/ doors secured. Smoking is not permitted in any part of of the
building.
8. KEYS are collected and returned to the LOCK BOX. Failure to do so will result in a fine of £30.
9. Hirers are advised that any personal effects and/or equipment are not insured under
the hall insurance and that they may wish to take out their own insurance. This would
also include the use of bouncy castles or similar equipment/activity for which the hirer
MUST have their own insurance.
10. FIRE REGULATIONS: At the beginning of each hire, the hirers MUST make
themselves and other users familiar with the re exit routes. They MUST check that the
routes are clear of obstructions and that they are familiar with the breathing
apparatus and the operating instructions which are next to them. No candles or naked
flames must be used. Any electrical equipment brought into the hall MUST have been
checked by the users. Flammable materials must be kept away from any ignition
source. The Hirer MUST check the Health & Safety and Fire Safety notice board in the
outside porch opposite the DEFIBRILLATOR.
11. NEVER Lock yourself or others in. Main doors are fire exits.
12. It is the RESPONSIBILITY of the hirers to ensure that appropriate action is taken over
the protection of CHILDREN and VULNERABLE ADULTS including any required DBS
checks.
Inflatables Terms and Conditions
Eardisley Village Hall
Bouncy Castles & Inflatable Equipment – Terms & Conditions
The use of bouncy castles, inflatable slides, soft-play inflatables or any similar inflatable equipment at Eardisley Village Hall is permitted only with the prior agreement of Eardisley Village Hall.
Where a Hirer arranges for an inflatable to be supplied by a third-party company, the following additional conditions apply:
1. Insurance
The inflatable hire company must hold appropriate and current Public Liability Insurance covering the provision, installation and use of the inflatable equipment.
The Hirer may be required to provide Eardisley Village Hall with evidence of the supplier's insurance before the date of the booking. If satisfactory evidence cannot be provided when requested, Eardisley Village Hall reserves the right to refuse permission for the inflatable to be used.
The Hirer is responsible for ensuring that the company supplying the inflatable is suitably insured and competent to provide and install the equipment.
2. Installation and Safety
All inflatable equipment must be installed, operated and used in accordance with the manufacturer's instructions and any applicable safety requirements.
The inflatable hire company must ensure that the equipment is properly set up, secured and suitable for use at Eardisley Village Hall.
The Hirer must comply with all safety instructions provided by the inflatable hire company, including any requirements relating to maximum numbers, age or height restrictions and supervision.
Inflatable equipment must not obstruct fire exits, emergency routes, doors or access to fire-fighting equipment within Eardisley Village Hall.
3. Protection of the Hall Floor
Protective matting must be placed underneath all parts of the inflatable and any associated equipment that come into contact with the Eardisley Village Hall floor.
This includes the inflatable itself, blowers, cables, securing equipment and any other items that could mark, scratch or otherwise damage the flooring.
The protective material must be suitable for the floor and must not itself create a slip or trip hazard.
Inflatable equipment must not be placed directly onto the Eardisley Village Hall floor without suitable protection.
No stakes, pegs, screws, nails, adhesives or other fixings may be driven into or attached to the floors, walls, ceilings, fixtures or other parts of Eardisley Village Hall.
4. Damage
The Hirer will be responsible for any damage caused to Eardisley Village Hall, its flooring, fixtures or fittings arising from the delivery, installation, use or removal of the inflatable equipment, subject to the Hall's normal hire terms and applicable law.
Any damage must be reported to Eardisley Village Hall as soon as possible.
Eardisley Village Hall reserves the right to recover the reasonable cost of repairing damage caused during the hire.
5. Supervision
A responsible adult must supervise the inflatable whenever it is in use.
Eardisley Village Hall does not provide supervision and does not accept responsibility for operating or supervising equipment supplied by a third party.
The Hirer is responsible for ensuring that children and other users follow the supplier's safety instructions and that the inflatable is not used in an unsafe or inappropriate manner.
6. Electrical Equipment & PAT Testing
All electrical equipment brought into Eardisley Village Hall in connection with an inflatable hire must have a current and valid Portable Appliance Testing (PAT) record or label.
This includes, but is not limited to, inflatable blowers, extension leads, cable reels and other portable electrical equipment.
Equipment that has not been appropriately PAT tested, is visibly damaged, or is otherwise considered unsafe must not be used within Eardisley Village Hall.
Eardisley Village Hall reserves the right to request evidence of current PAT testing and to refuse the use of any electrical equipment where satisfactory evidence cannot be provided.
Electrical cables must be positioned safely and, where necessary, secured or suitably covered to prevent trip hazards. Cables and equipment must not obstruct fire exits, doorways or emergency escape routes.
The Hirer must obtain prior permission from Eardisley Village Hall if the inflatable or associated equipment has unusual or high electrical power requirements.
7. Suitability and Size
It is the Hirer's responsibility to check with the inflatable hire company that the equipment is suitable for indoor use and will safely fit within the available space at Eardisley Village Hall.
Sufficient clearance must be maintained from ceilings, lights, heaters, fans, walls, doors and other fixtures.
Eardisley Village Hall may refuse the installation or use of any inflatable which, in its reasonable opinion, is too large, could damage the premises, obstructs emergency access or presents a safety risk.
8. Delivery and Collection
Delivery, installation and collection must take place within the Hirer's agreed Eardisley Village Hall hire period unless separate arrangements have been agreed in advance.
The Hirer is responsible for arranging access for the inflatable company and must ensure that Eardisley Village Hall is not left unattended or unsecured while suppliers are entering or leaving the premises.
Care must be taken when moving equipment through doors and around Eardisley Village Hall to avoid damage to floors, walls, doors, fixtures and fittings.
9. Responsibility of the Hirer
Permission from Eardisley Village Hall to use an inflatable does not transfer responsibility for the equipment to Eardisley Village Hall.
The Hirer remains responsible for arranging the inflatable hire, selecting an appropriate supplier, obtaining any necessary insurance information, ensuring that electrical equipment is appropriately PAT tested, complying with the supplier's instructions and ensuring appropriate supervision throughout the event.
Eardisley Village Hall may require an inflatable to be removed or its use stopped if these conditions are not followed or if the equipment is considered to present a risk to people or property.